The Foraker Group

Job Summary

Job Description

Position Profile

Administrative Support Specialist | The Foraker Group | Anchorage, Alaska |On-campus

The Position & Opportunity

The Foraker Group seeks a detail-oriented and proactive part-time administrative support professional to assist with both financial and operational tasks across our organization. This role plays a key part in ensuring smooth financial processes by allocating payments, preparing deposits, assisting clients with online payment systems, managing unpaid invoices, and supporting contract renewals and cost estimates. Operationally, the position provides cross-functional support to multiple departments, including phone and communication coverage, applicant tracking, and database updates. The ideal candidate is organized, tech-savvy, and comfortable managing a variety of tasks in a collaborative environment. This is a part-time position (15-20 hours per week) ideal for someone looking to contribute to a mission-driven team.

Foraker’s Work Environment

Foraker offers the opportunity to engage in meaningful work to support and advance our communities. Our team is comprised of leaders who embrace a team approach to systems change. Staff members are passionate and committed to meeting high expectations of themselves and others while working collaboratively and creatively in a supportive environment.

Our goal is always to serve to the highest degree possible while maintaining a workplace that is respectful, safe, flexible, and welcoming.

Key Responsibilities

Financial Support 

• Allocate check payments, prepare and make deposits, and file and submit check requests in a timely manner. 
• Help clients navigate Foraker’s online payment form.  
• Monitor outstanding invoices and communicate with clients regarding payment questions and past-due balances. 
• Support the Chief Financial Officer and Director of Finance in yearly contract renewal for Financial Shared Services clients. 
• Support the creation of cost estimates for new Financial Shared Services clients. 
• Reconcile monthly credit card statements on time and with accuracy. 

Operations Support 

• Assist with special projects that streamline our communication and organize our files and databases 
• Assist and provide support to the Education and Operations Coordinator – covering the phones and other communications as needed. 
• Assist and provide support to the Leadership Transition Coordinator- managing applicant tracking database and communicating to candidates as needed to ensure seamless workflow and coverage. 
• Assist and provide support to the Operations Manager with data compilation and database management 
• Track Partner renewals and communicate with the leadership team about Partners that have not renewed 
• Assist with updating client contacts across departments and databases (including our billing system, Partner database, Mailchimp) 
• Collaborate with the Operations Manager to maintain subscriptions and accounts; assist with subscription renewals and cancellations. 
• Assist Operations Manager with inventory and maintenance of office equipment and vendor communications 
• Assist in maintaining websites including the Foraker Board of Directors portal and Alaska Board Match 
• Engage Alaska Board Match candidates and organizations and assist with communication outreach to further participation 
• Provide on-site support and logistics for board meetings and educational events as needed 
• Maintain the Alaska Funders Directory, ensuring links are viable and profiles are accurate 
• Support Shared Human Resources tasks as needed 

Qualifications of the Ideal Candidate

While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

• Clear attention to detail and careful consideration of the impact of how the tasks impact the larger systems of Foraker
• Ability to establish trust through integrity, transparency, and impeccable follow-through
• Ability to think and focus in a dynamic environment, and deal effectively under pressure with frequent changes in priorities, delays, or unexpected events
• A team player; collaborative in nature, while also excelling at self-directed projects
• Ability to work with culturally diverse people and organizations in rural and urban Alaska; treating others with respect and consideration regardless of status or position
• Ability to organize and prioritize work; exercising flexibility, initiative, good judgment, and discretion
• Ability to identify and resolve problems in a timely manner, working independently and asking for help when needed
• Strong commitment to a relationship-based, ‘people first’ approach to work; projecting a welcoming and helpful approach to all requests for assistance or information
• Motivated to improve skills in support of personal growth, development, and service delivery
• Proficiency with MS Word, Excel, Outlook, and other relevant software
• Previous office work experience preferred

Compensation

The salary range is $21- $24 per hour commensurate with qualifications and experience. This is a part-time position (15-20 hours per week) that requires a consistent schedule. In consultation with the supervisor, the employee will establish a fixed weekly schedule, including set days and hours.

Application Process

To apply, send an email with a cover letter detailing qualifications along with a resume to Kate Rose at adminsupport@forakergroup.org. Communications will be treated confidentially, and resumes will be accepted until August 24 or until the position is filled. Resume review begins immediately.

We would like to get to know you and your original voice. Original work and thought is essential to the way that we conduct all of our business at Foraker including our hiring process.  We would like the opportunity to authentically evaluate your materials. Please do not use artificial intelligence to create your application materials or responses or your application will be withdrawn from our process. If you need reasonable accommodation, please let us know.

Our team is committed to a genuine engagement with you throughout the application process and beyond so we will not use artificial intelligence to review any of your materials or responses.  We look forward to getting to know you.

The Foraker Group is committed to creating a welcoming environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The Foraker Group is especially interested in candidates whose background and experience have prepared them to grow our commitment to engagement with culturally diverse groups.

The Foraker Group: Purpose, Values, and Goals

The Foraker Group is a 501(c)(3) organization with the core purpose of strengthening nonprofits. Our deep commitment to advancing dedicated, skilled, and compassionate professionals and volunteers to serve Alaska’s nonprofit and tribal organizations is guided by the Foraker Nonprofit Sustainability Model. Foraker offers Alaska nonprofits and tribes the knowledge, skills, and experiences they need to thrive.

Our values and theory of change articulate the way we work with organizations, leaders, and the sector to achieve our goals. They ensure that we provide excellence to our current programs and services while we strive to achieve new goals. These values are: Sustainability – Strategic – Collaborative – Urban/Rural/Native/Non-Native. The last value reflects our commitment to serving Alaska’s people and communities.

We are committed to providing mission-centered, creative, high-quality, and cost-effective services to all regions of Alaska. We engage a highly skilled cadre of professionals with years of experience to work with the sector through our core program areas – shared services, consulting, educational opportunities, public policy, and fiscal sponsorship.

Our long-term goal is to lead innovative systems change to strengthen Alaska nonprofits' ability to improve our communities significantly. To achieve this goal, the Foraker Group will act as a leader, catalyst, convener, innovator, and connector for the Alaska nonprofit sector.

Foraker offers staff the opportunity to engage in meaningful work to improve our communities. Staff members work collaboratively and creatively in a supportive environment. We believe workplace wellness should always be a priority, and we encourage staff to practice self-care.

Services and Programs

Foraker offers a combination of these services to meet the needs of our nonprofit partners:

Shared Services: We provide consolidated back-of-house services for nonprofits to maximize resources, ensure accountability, and clear the way to focus on mission results. For example, our financial shared service allows organizations to outsource their financial and accounting functions to professionals who understand the specific needs of nonprofits.

Consulting: Our role as capacity builders is to provide customized consultation and facilitation that strengthens nonprofits. Popular topic areas include board governance, fundraising, human resources, succession planning, and leadership transition, strategic and annual planning, finance, marketing and communication, and collaboration and mergers.

Education: We provide in-person and online opportunities for board, staff, and volunteers to learn, share, and connect. We offer a range of training, from two-hour classes to six-month-long intensives.

Public Policy: Foraker serves as the official nonprofit state association of Alaska. In this role, we focus on nonpartisan public policy issues at the federal, state, and local levels that impact all nonprofits.

Fiscal Sponsorship: Foraker’s fiscal sponsorship, Sultana New Ventures LLC (Sultana), supports groups and projects in the preliminary stages of their development, offering opportunities to incubate ideas, employ staff, and provide the stability that funders need to make initial investments.