Board Development

Secretary of the Board Job Description

Purpose:

To maintain all board records and ensure their accuracy and safety. The function of document retention is dependent on if the organization has staff and a physical office location.

Duties and Responsibilities:

• Assist staff (if necessary) to prepare the board packet prior to the meeting
• Review board packet before sending it to the board
• Ensure that board members are notified of the times and dates of all meetings (delegate to staff)
• Attend all board meetings
• Ensure the notes of each meeting are captured (delegate staff person to take notes) so board secretary can participate in the meeting
• Maintain records of the board to ensure their safety (delegate to staff)
• Review board meeting minutes for accuracy before sending out to board
• Sign approved board minutes
• Keep an updated list of board members’ contact information including addresses phone numbers, and email (delegate to staff)
• Assume the duties of president in the absence of the board president, president-elect or vice president