Board Development

Board Meeting Minutes Template

Meeting minutes intend to capture enough of the process so that the board can move the conversation forward to decisions that are in the best interest of the mission. The minutes should be clear if a decision has been made. Minutes are auditable by the IRS and subject to the organization’s document retention policy.

The example below should be adapted to meet the needs of each organization.

Board Meeting of: (Insert organization name)
Date:
Location:

Attendance Log

Board Members		Staff		Guests
X	Insert names	X	Insert names	X	Insert names
E	Insert names	E	Insert names	E	Insert names
T	Insert names	T	Insert names	T	Insert names
V	Insert names	V	Insert names	V	Insert names
Legend: X – present E – excused absence T – on teleconference V – on video conference

Minutes

Topic	Information – Findings – Conclusions – Recommendations
Summary of key actions or motions	Actions Motions
Call to order	12:05 pm – by – insert name
Member updates
Previous minutes	Motion to approve minutes – insert name Motion seconded by – insert name December and January minutes approved
Committee reports and questions	Capture highlights Actions or motions
Financials	Summary of report and discussion Summary of ideas presented/issues sent to Finance Committee Actions or motions
Agenda item #1 – name of item	Summary of report and discussion Summary of ideas presented/issues sent to committees Actions or motions
Agenda item #2 – name of item	Incorporated ideas from past meeting Sent to insert name – insert name to follow up
Executive session	Called for purpose of – insert reason In executive session – insert time beginning and time ended Resume regular session – insert time
Discussion	Capture highlights for institutional memory
Adjournment	Motion to adjourn – insert name Motion seconded by – insert name Adjourned at – insert time
Next meeting	Insert date and time

Related File: Board Meeting Minutes Template (127 KB)

This template not intended as legal advice. Your organizational goals, purpose, and values should drive the creation of any policies or dissemination of information of this type. If you have questions or need further assistance, please call Foraker at (907) 743-1200.

Planning and Structure

Public Policy

Research