Board Development

Board Meeting Agenda Template

The goal of a board meeting is to move the organization’s mission forward while building a successful team. Every agenda should vary based on the scope of work for the board and the dynamics of the current organization. The length of a board meeting is determined by many variables, including how often the board meets in a calendar year, the size of the board, the complexity of the issues, etc. This agenda is meant as a guide for typical components to consider when drafting an agenda.

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Board Meeting Agenda for Insert organization name 

Log in information or physical address for the meeting

Time of day

Meeting Goals/Outcomes (This is where you note the definition of success for the meeting.)

• Example: Connect as a team – welcome new members
• Example: Improve the knowledge of board members on XXXX

Action Items (This is where you note the expected action items for a vote.)

• Example: Approve budget
• Example: Approve finance policy

Key discussion items: (This is where you note the expected discussion items not set for a vote that move mission forward.)

• XXXX
• XXXX

	Topic	Discussion Leader	Approx. Time	Connection to strategic, annual or another plan	Expected outcome (decision, discussion, education)
I	Welcome/Call to Order Land Acknowledgement (Per organizational commitment and culture) Around the Room Introductions	Insert name	15 min		Motion/Decision/Discussion
II	Approval of Consent Agenda (Agenda minutes, committee reports, and other items that need approval without discussion)				Motion/Discussion
III	Mission Moment (A conversation or activity to connect the board to the mission)		10 min		Discussion
IV	Questions on Reports (This is not an opportunity for reading the written reports, but only to answer questions about the reports from the board.)	Committee chairs and/or CEO who are available for questions	10 min		Discussion
V	Key Topic: (Topics are decided in advance and are generally based on making a decision, having a key discussion that moves a topic forward, or receiving education on a mission issue or governance.)		20 min	Goal A	Discussion/Education
VI	Key Topic:		20 min	Goal B	Discussion/Education
VII	Executive Session (Opportunity for team building, communication, board self-evaluation)		10 min		Discussion
VIII	Closing Remarks (Including a recap of assignments/next steps)		5 min		Motion/Decision
IX	Adjourn
	Next Meeting Date: Insert date and time. Insert location – name of building, address, city, state

Note here if a meal is provided as part of the meeting format.

Online meeting reminders:

• If possible, please turn on your camera
• Please focus on the meeting and participate fully
• Make sure your name is updated on your Zoom screen
• Use your voice as the first option and chat as a secondary choice – chat is not captured in the minutes